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Job Applications Privacy Policy

Last Updated: December, 2023

1. Introduction

‍
This Applicant Privacy Notice describes how Unmudl handles personal data about our job applicants in addition to Unmudl’s Privacy Policy. This includes collecting, using, and sharing your personal data during the application process and explaining the rights that applicants have under data protection law.

Unmudl's Data Protection Principles

1.1.
‍
Accountability
We ensure our processing of Personal Data complies with our Global Data Privacy Compliance Policy and accompanying Guidelines.
1.2.
Fairness and Transparency
We communicate what we do with personal data.
1.3.
Lawful Processing
We make sure we always have a legitimate reason to process personal data.
1.4.
Purpose Limitation
Only collect personal data for a specific business need.
1.5.
Data Minimization
Only process as much personal data as we need, and no more.
1.6.
Data Accuracy
Keep personal data accurate, complete, and up-to-date.
1.7.
Retention
Only keep personal data for as long as we need it.
1.8.
Security
Protect personal data from unauthorized disclosure or access.
1.9.
Individual Rights
Allow individuals the right to access, modify, or erase their personal data, or object to it being used for certain purposes.
1.10.
Personal Data Transfers
Safely transfer personal data from around the globe to our US-based servers.

2. Data Collection

We collect data directly from you and through third parties such as recruitment agencies. The types of data we collect include:
2.1.
Contact information and personal details are provided in your application.
2.2.
Information from interviews and assessments.
2.3.
References and background check information, where applicable.
2.4.
Any other information relevant to the job application.

3. Use of Your Data

We use your data for the following purposes:
3.1.
To assess your suitability for the role you have applied for.
3.2.
To communicate with you throughout the recruitment process.
3.3.
For internal analysis and reporting.
3.4.
To comply with legal and regulatory requirements.

4. Data Sharing

4.1.
Within Unmudl
Unmudl restricts access to Application Data to people within Unmudl to those who “need to know'' that information. For example, certain individuals throughout Unmudl (e.g. Recruiters, hiring managers, interview panelists, facility coordinators, and systems managers) will have access to your Application Data in order to process your job application and manage the recruitment cycle.
4.2.
Outside Unmudl
Unmudl shares Application Data with authorized third-party service providers in order to conduct and manage recruitment. For example, we may share your Application Data with these service providers in order to help us manage our recruitment process or to conduct screening and verification of your application and the information you’ve provided to Unmudl. This may include verifying academic and professional qualifications, general background information, or citizenship and ability to work under applicable law. 
4.3.
Generally, Unmudl will only disclose your Application Data to third parties other than Unmudl or its Suppliers:
4.3.1.
When required to do so by law.
4.3.2.
In response to a legitimate request for assistance by the police or other law enforcement agency.
4.3.2.
To seek legal advice from Unmudl’s external lawyers.

5. Data Retention

5.1.
We retain your data for a period necessary to fulfill the purposes outlined in this notice, subject to our data retention policies.

6. Data Security

6.1.
We implement appropriate technical and organizational measures to protect your data against unauthorized or unlawful processing and against accidental loss, destruction, or damage.

7. Your Rights

7.1.
You have rights regarding your personal data, including the right to access, correct, and request the deletion of your data. Please contact us if you wish to exercise these rights.

8. Contact Policy

8.1.
For any questions or concerns regarding this notice or your data, please contact us at hello@unmudl.com.